Easy Solutions, Inc.
Imagine the security with fingerprint clockpunch.
ESI Time is a stand alone program that also interfaces with Easy Lab Payroll. When you are printing a payroll check in Easy Lab Payroll, the correct regular time and overtime will appear and the check will be automatically computed. This works with hourly employees only, if you choose a salaried employee, the default check for that employee will appear. You must install ESI Time in the Winlab directory in order for this option to work.
ESI Time will work with DigitalPersona s U.are.U 2000 sensor for faster and more secure check-in/out. You may purchase a U.are.U 2000 recognizor or it is included in the ESI Time Deluxe or Premium Edition package.
Time Clock Main Page
When you start ESI Time, the following page will appear:
Using ESI Time is extremely easy. The Employee simply clicks on their name and their employee number. Then they click on the PUNCH button. If you are using the U.are.U Fingerprint Recognizer, The Employee clicks on their name and then lays their finger on the recognizer.
The computer will add the time in or out to the list of that employee's times for the current pay period. The total amount of time worked this period will appear in the box below the label "Total Hours This Period".
ESI Time can display the Employee of the day, week, month, or quarter on the main screen if you wish. Or you may enter the award description. You may set this up in options, employee awards.
Options
When you click on the options button this form will appear:
Exit Options
Use the Exit Options button to hide the options buttons.
Pay Period Setup
When you choose Pay Period Setup from the options menu, the following form will appear:
Click on the pay period you wish and then, if necessary, click on the day
Time Limits
When you click on Time Limits in the options area, the following form appears:
This program is used to set the maximum hours that you want an employee to work in one day and in one pay period, The normal start time and end time, a restricted check-in time, the late and left early parameters, and the days to skip for the absent report.
Enter the employee number the maximum daily hours and the maximum pay period hours that you want this employee to work. If you want the hours to be unlimited, enter a 0. The computer will not limit the employee's time but will warn when the entered hours are exceeded.
Enter the normal start and end times. (Use military time)
If you want to restrict the clock-in time for any employee, enter the time you want them to clock-in in the area next to Do Not Allow Check-In Before This Time and place a check in the box next to Enable Restricted Check-In . The computer will not allow checkin before this time. Remove the check to disable this feature.
Enter in tenths of an hour how late they have to be to show on the tardy report and how early they have to leave to show on the left early report. If the employee works 8 hours in any day, they will not show on the left early report.
Put a check on the days you do not want the computer to report the employee absent.
Use the Save button to save your entry.
The Print button will print a list of employees and their maximum hours.
The Exit button is used to exit the Time Limits form.
Time Maintenance
When you click on the Time Maintenance button, the following form will appear:
Loading An Employee Time File
To load an employee time file, simply click on the employee in the employee list. That employee s current period time file will be loaded. You may change the period loaded by entering a new period number in the box next to Per. and clicking on the Open Period button.
Changing an Entered Time
To change an employee s time simply change the time shown in any of the entries. You can change the time or the date. (Remember use military time.)
Removing an Entered Time
To remove a time, simply click in any box on the time you want to remove and then click on the remove button. That time will be removed and the other times will move up.
Inserting Times
To insert a time you must first insert a blank line and then enter a time on that line. To insert a blank line first click on any box in the line that you want to insert before or after. If you want to insert a line after that line, click on the Insert After button. If you want to insert a line before the line, simply click on the Insert Before button. If you insert a blank line and don t want it, simply click on any box in the line and click the remove button.
Caution!!
Do not enter two In times or two Out times together. Make sure that an In is followed by an Out and an Out is followed by an In.
Save Your Changes
Click on the Save button to save your changes.
Employee Files
When you click on the Employee Files button, the following form will appear:
If you wish to load a current employee, simply click on the employee in the employee list. You may make any changes you wish and then click the Save Employee button. To inactivate an employee remove the check mark next to active. If you wish to load an inactive employee, simply enter their number in the Number area and then press the Enter key.
New Employee
Enter all of the appropriate data in the data areas. The Remarks area can contain any remarks that you want to save for this employee. It will scroll if the remarks are larger than can be displayed. You must place a check next to active to make this employee active.
You may add a digital picture of this employee in any of the popular picture formats. (bmp,gif,,jpg) Enter the full path and picture name in the Picture Path/File name area and click on the Yes option in the Picture? area.
If you wish to have this employee's birthday announced, simply click on the Yes option of the Announce Bday area. Then click on a male or female voice in the Birthday Voice area. The computer will say "Happy Birthday" to the employee each time they check in or out on their birthday. You may make your own birthday announcements with the windows sound recorder or other sound recording software. The wave files must be placed in the ESI Time directory and must be named fembday.wav and malebday.wav.
Remove Employee
Use this button to remove the current employee displayed.
Save Employee
Use this button to save any entries or changes displayed.
Clear Employee
Use this button to clear the employee data areas so you may enter a new employee.
Record Empl.#
Use this button to print any employee's record. You may enter the employee number in the box to the right or you may enter a 0 or all to print all employee records.
Employee List
Use this button to print an employee list with most of the employee data. You may limit the list to a specific department by entering the department number in the box to the right of Print Dept. #. You may enter a 0 or all to print all departments.
Exit
Use the Exit button to exit the employee input area.
Reports
When you click the Reports button and enter the password, the following form will appear:
Enter the emloyee to start with and end with and the pay period to start with and end with. You may enter the employee numbers by typing them in or first click in the employee start or the employee end area and then click on the employee name in the Employee Name list, the number will appear in the input area.
Only active employees will show on any report.
If you want a report with total hours only, click on the Report Total Hours button.
If you want your report to show all entries, click on the Report All Entries button.
You may choose an Overtime Report, Tardy Report, Left Early Report, Absent Report, Who's Here, or Who's Not Here.
You may get an Ethnic report that will show how many employees you have and the percentage of the total for each ethnic area.
You may restrict your report to one day by entering the day number in the Day Number area.
The report will appear in the box on the right. If the report is to long, a scroll bar will appear. You can use the up or down arrows to scroll through the report.
If you wish to print the report on paper, click on the Print button after the report appears in the box on the right.
Partial Clear
If you wish to clear selected files, click on the Partial Clear button and the following form will appear:
Enter the employee number to start and end and the period to start and end. The computer will clear only the employee's and the period's selected. Click on the Clear button to clear the selected records or click the Exit button to exit without clearing.
Clear Year
Use the Clear Year button to clear all of the time entries for all employees.
CAUTION, You should have a current backup before clearing the entries.
Startup Password
The following form is used to enter your startup password:
This password is used when you first start the ESI Time program. If enabled a password will be required to enter the program.
Click the Enable Startup Password box to enable this password an X will appear in the box. If the box has an X, you may click on it and the X will disappear and the password will be disabled.
The password entered in the box under Password MUST be 6 digits long. You can use any character or number for the password.
Display Award
The form shown is used to display an employee award:
If you wish your award to display on the main screen of ESI Time, click on the Enable Award Display box so an X will appear.
Click on an employee from the list and their picture will appear. then click on the type of award. If you choose Your Award, enter the description in the Your Award Description box. If you have enabled the award display, the award will be displayed on the Easy Lab main screen.
The Exit button is used to save your entries and exit this form.
Rounding Times
When you choose Rounding Times the following form will appear:
If you want the computer to round the check-in and check-out times to the nearest 5, 10, 15, 20, or 30 minutes, click on the option button next to the round time that you want. If you do not want to round times, (default) click on the Do Not Round button.
The Exit button will exit Rounding Times and save any changes.
Clock In Message
When you choose Clock In Message the following form will appear:
You may enter up to 5 messages to appear when an employee checks in.
Enter the message in the message area. Then check the Enable box to enable it to show. Next choose the employee number for the message. You may enter the employee number or click in the employee # box and then click on the employee name in the list and the number will appear. Finally choose to disable the message after it is seen or continually show the message by clicking on the appropriate option.
Clear
The clear button on each message is used to clear that message.
Clear All Messages
The Clear All Messages Button is used to clear all of the messages.
Exit
Use the Exit button to exit Clock In Message and save any changes.
Password Maintenance
When you click on Password Maintenance the following form will appear:
When you enter this form for the first time, no password is required. Once you enter the master password, that password will be required to enter this form.
You are allowed 6 password levels. Simply enter the password level number and then enter a 6 digit password. Next click the Yes option for each program you want to protect with this password. You may repeat this for each of the 6 levels if you wish.
Exit
The Exit button will exit Password Maintenance and save any changes.
Finger Registration
If you choose Train Fingers from the Options area, the following form will appear:
You must train at least one finger for each employee. It is recommended that you train two fingers. If an employee should cut or damage a finger in the fingerprint area, they can use the other finger trained for check in or out.
Enable fingerprint check in/out
Make sure that this is checked if you are going to use the U.are.U fingerprint recognizer. Leave it unchecked for manual check in or out.
Employee #
You may enter the employee number to train a finger in this box or click in the box and then click on the employee name, the number will appear in the box.
Start Training
Once you have chosen which finger to train (1 or 2), use the Start Training button to start training the finger. The finger must be trained 4 times. Place the finger on the recognizer and after Captured 1 appears in the training box, lift the finger and then place it on the recognizer again. Repeat this process until Captured 4 appears in the training box and the Finished Training message appears. Then click the save button. You may repeat this process for the second finger.
Exit
Use the Exit button to exit Finger Registration.
Set Holidays
When you choose Set Holidays from the options menu the following form will appear:
Place an X in the day and month square that you wish to designate as a holiday. Simply click on the square and an X will appear. Click on it again and the X will disappear.
Holidays are used in absent reporting the computer will not count a holiday as a day absent.
Save
Use the save button to save any changes
Print
The Print button is used to print your holidays on your printer.
Exit
The Exit button will exit the Set Holidays Program.
Sick and vacation days are used in exactly the same way. They are accessed from Employee Files.
Auto Break/Lunch
When you choose Auto Break/Lunch from the options menu the following form will appear:
This program is used to set automatic breaks or Lunch. If activated the computer will automatically insert breaks or lunch periods. This feature is set for each employee.
You can disable this feature for all employees by placing a check in the Disable All Automatic Breaks/Lunch box.
Enter the employee number or click on the employee from the list.
Next check the Enable Automatic Break Insert box and enter the length of the break in the box next to Break Length (In Minutes). Then enter the hours between each break in the box between Break every and hours.
You can do the same for automatic lunch.
When finished, click on the Save button to save your data.
Repeat this for each employee.
Export to ASCII File
This program is used to create a file that can be used by another program. For example you might want to make a file that you could use in Microsoft Excel, Microsoft Works, or you could use this file with your payroll software.
The file created will be a comma delimited file and can be used with any program that imports comma delimited files.
When you choose Export to ASCII File from the options menu, the following form will appear:
Creating The File
Period
When you enter this form the current period will appear in the Period box. If you wish to change the period, enter a new period number in the Period box.
Path
Enter the path where you want the file placed in the Path box. Example: C: Make sure that the last character is a backslash. The file will be named time.txt and will be placed in the path that you have entered.
Choosing the content
Place a check mark next to each item that you want to include in your file. To place a check mark, click on the box next to the item wanted. A check mark will appear. To remove the check mark, click on the box again and the check mark will be removed.
Making The File
Once you have completed all of the previous steps, click on the Make The File button. The file will be created.
Exit ESI Time
Use the Exit ESI Time button to exit the ESI Time program. This button may be password protected.
Changing The System Time
Windows allows you or anyone who knows how to change the system time. If the system time is changed while the ESI Time program is running, the program will warn you that the time has been changed and will not allow you to continue without the master password. (See Password Maintenance above.) You can control who can start and end the ESI Time program by password protecting the program start and end. With these functions you will know if anyone has changed the system time.
Tipped Employees
To mark an employee as a tipped employee, you must place a check next to Has Tips in the employee file area.
When a tipped employee clocks out the following screen will appear:
The employee enters their tips, total sales and tickets.
A report of these entries may be obtained by clicking the Report Tipped Empl button in the report area.
Edit Day End
You may also edit any entries made by tipped employees by clicking on the Edit Day End button on the options button list. The following form will appear:
You may change any of the entries by changing any entry and then clicking on the Save button.
You may print the report shown to your printer by clicking on the Print button.