Easy Solutions, Inc.

Employee Name/Employee Address/Social Security/Employee City-State-Zip/Phone #/Birthday/Start Date

Enter the appropriate information for the employee in these areas.

Accrued Sick Hours

This area can be used to start up this employee's accrued sick time. The computer will automatically accrue sick time and vacation time based on the amount you enter in Sick Hours - Accrue Each Period and Vacation Hours - Accrue Each Period.

Salary/Hourly

Enter an S here for a salaried employee or an H for an hourly employee.

Hourly Wage

If this is an hourly employee, enter the hourly wage here.

Pay Period

Enter WK for weekly or BW for bi-weekly or BM for bi-monthly or MO for monthly pay period.

Marital Status

Enter M for married, S for single, or H for Head of Household.

Dependents

Enter the number of dependents that this employee is claiming.

Accrued Vacation Hours

This area can be used to start up this employee's accrued vacation time. The computer will automatically accrue sick time and vacation time based on the amount you enter in Sick Hours - Accrue Each Period and Vacation Hours - Accrue Each Period.

Sick Hours - Accrue Each Period/Vacation Hours - Accrue Each Period

Enter the amount (in hours) of sick or vacation time that you want the computer to accrue each pay period.

Sick Chart Number/Holiday Chart Number/Vacation Chart Number

Enter the appropriate chart of accounts number in each of these areas. You may use the Show Charts button to show the chart of accounts list and click on an account to make the entry.

Gross Salary

If the employee is salaried, you can enter the gross pay for each period in this area. If the employee is hourly, the computer will enter the gross pay computed by hours of regular time multiplied by hourly wage.

Net Salary

This area will show the salary after all deductions. You cannot change this entry directly. The computer will make the entry based on gross salary minus all deductions.

Federal Tax/State Tax/ Social Security/Medicare

The computer will make these entries after the gross salary is entered. You may enter changes if you wish. Caution! It is not advisable to change the Social Security or Medicare. These entries must be computed by a fixed multiplier.

Extra Federal, Extra State

Enter the amount that this employee wants to withhold above the normal withheld for federal or state.

Insurance, IRA, Special #1, and Special #2 can be deducted before the taxes are computed.  You must have an Internal Revenue approved plan before you can deduct anything before taxes. If you wish to deduct any of these before taxes, simply place a Y in Before Tax Y/N next to the one to deduct before tax.

Insurance

Enter the insurance amount that you want to withhold in this area.

IRA

Enter the IRA amount that you want to withhold in this area.

Special #1 Name/Special #2 Name

Enter the name for special #1 or special #2. This name will appear when writing checks.

Special #1 Amount/Special #2 Amount

Enter the amount to deduct for special #1 or #2 in this area.

Special #1 Chart #/Special #2 Chart #

Enter the chart of accounts number for special #1 or #2 in this area. You may use the Show Charts button to show the chart of accounts and click on an account to make this entry.

Payroll Chart Numbers

You may enter up to 8 payroll chart numbers and the percentage that you want each one to post in this area.

Example: you might want to split 50% of the employees pay to a Crown & Bridge Account and 50% to a denture account if the employee worked in both of these areas.

The total percentage must equal 100%.

Print Employee List

Use this button to print a list of your employees .

Setup Charts

When you choose setup charts from the Define Payroll Screen, the following form will appear:

Enter the chart number that applies to each entry area in the appropriate entry area. You may click on a chart number from the Chart Of Accounts list and that number will be entered in the area that you are currently working.

Checking number (0-99)

Enter the checking account number that you wish to use with payroll in this area. Use an account between 0 and 99.

Save

Use this button to save your entries or changes.

Exit

Use the Exit button to exit this form.

Show Charts/Hide Charts

Use this button to show your chart of accounts while entering an employee record. If you are currently on a chart entry area you may click on a chart number and it will appear in the chart entry area. To hide the chart list, click on the hide charts button.

Clear Year

Use this button to clear the payroll entries for the year.

Exit

Use the exit button to exit the Define Payroll Screen.