Easy Solutions, Inc.

Name/ Address/City/State/Zip/Phone Number/Contact Person

Enter the appropriate information in these boxes.

Monthly Payable

If this account is a monthly payable, (a payable that has the same payment each month) enter a Y in this area. If not enter an N.

Terms

If this is not a monthly payable, enter the terms for this account. Example: Net 30

Chart #1/Chart #1

If this is a monthly payable, enter the chart numbers to spread the payment when it is paid.

Amount #1/Amount #2

If this is a monthly payable, enter the amounts to spread when paying this account.

Day Due

Enter the day of the month that this payable is due

Last Month Paid

If this is a monthly payable, enter the last month that a payment was made.

Checking #

Enter the checking number for this payable. (0-99)

Auto Post

If this is a monthly payable and you want the computer to automatically post this payment each month, place a Y in this area. Enter an N if not. When this payment becomes due, the computer will ask if you want to pay it. This feature must be turned on in Set Automatic Post.

Total Due/Current/Over 30/Over 60/Over 90

This area shows you the current aging for this account.

Checking Bal.

The current balance for the checking account for this payable will be shown in this box.

Exit

Use the exit button to exit this form.

Save

Use the Save button to save a new payable or any changes to an existing payable.

List

Use the list button to restore the entire payables list

New

Use this button to clear the entry area for a new entry.

Add Invoice

When you click the Add Invoice button, the following form will appear if this is not a monthly payable:

Invoice Date/Invoice #/Invoice Amount/Description

Enter the appropriate information in these areas.

Amount/Chart #

Enter the amount and the chart number for each amount that you want to spread. Click on the Add button to add it to the spread total. (The spread total must equal the Invoice amount, before you can save the invoice.)

Remove

Use this button to remove a spread. First click on the spread in the list.

Save

Use this button to save the invoice

Hide

Use this button to hide the invoice form.

Startup

Use this button if this is a startup balance.

Pay

When you click on the Pay button, the following form will appear if this payable has an amount due:

Click on each open invoice that you want to pay, and then click on the Pay It button to pay them.

You may change the check number if necessary before you click on the Pay It button.

If you wish to print the check, click on Print This Check before you click on the Pay It button.

Pay Part

If you wish to pay part of an invoice, highlight the invoice, enter the partial payment in the Pay This Amount box and click on the Pay Part button.

List Paid/List Open

If this is not a monthly payable, you may list the open or paid invoices by clicking on these buttons.

Remove

If you have the open or paid invoices listed, you may click on one of them and click on the remove button to remove that invoice from the computer. It is not advisable to remove open invoices. You may want to remove old paid invoices.

Print

Use this button to print anything shown in the list box.