Easy Solutions, Inc.

The Letter form is used to type letters to your dentists and store them in the computer. You can have as many letters as you wish. You can make a merge letter that will customize itself for each of your doctors, to give the personal effect.

Typing the letter

To type your letter, use the large white box on the form. You can type as you normally would and the computer will automatically start a new line when needed. You may choose left justified, right justified, centered, or blocked for your paragraphs by clicking on the appropriate button on the top right of the screen. You may also use the bold, italic, or underline buttons to affect your text. You may highlight text and click a button to change it or you may click a button and the following text that you type will be changed.

New Letters

You may use the New Letter option from the File menu to clear the screen and start a new letter.

Opening an existing letter

Use the open letter option to open and display or edit an existing letter. When you choose Open Letter from the File menu, a list of letters will be displayed. Click on the letter that you want to open and then click on the Open button. The letter will be displayed for editing.

Saving a letter

The Save Letter option from the File menu is used to save your letter to the computer disk. After you have completed a letter, you must save it, if you wish to display it later. You must enter a letter name in the Letter Name area before you can save it. Letters can be loaded and changed and then saved with a new letter name.

Deleting a Letter

Use the Delete Letter option from the File menu to delete a letter. The letter will be deleted from your disk and cannot be restored.

Printing

The Print option in the File menu is used to print your letter.

Merge Print

Use the Merge print button to print a letter that has been prepared for merge printing. The following are fields that you can put in your merge letter.  

 Doctor name =  ~dname

 Doctor Street =  ~dadd

 Doctor City/State/Zip =  ~dcitystatezip

 Doctor Last Name =  ~lname

These fields must be entered exactly as shown in order to work properly.

The computer will print a letter for each doctor and the doctor's name, street, city/state/zip, and last name will appear in the exact spot where the above fields are placed.

Exiting

To exit the letter-writing screen, use the Exit option from the File menu.

Edit

Cut, Copy

In order to cut or copy text, you must first highlight the text to cut or copy. To highlight text, click before the first letter to include and, while holding the left mouse button down, drag the icon over the text to act on. When all of the text that you want to act on is highlighted, you may release the mouse button. Next click on Cut or Copy. Cut will remove the text from the screen and keep it in memory for later pasting, if needed. Copy will place the highlighted text in memory for later pasting, but will not affect the selected text.

Paste

Paste will paste any text that is in memory directly after the position of the text icon.

Find

The Find option is used to find text in the current letter. When the find option is chosen, the following window will appear:

Enter the text to find in the Find What: text box. Next choose the direction to search, Up or Down. If the Match Case box has an X in it, the computer will look for a match exactly as you entered it. If it is not checked, the computer will ignore upper or lower case when searching.

Replace

Replace allows the computer to find any entered text and replace it with other text. When you choose the Replace option, the following window will appear:

Enter the text to find in the Find What: text box. Next enter the text to use for replacement. If the Match Case box has an X in it, the computer will look for a match exactly as you entered it. If it is not checked, the computer will ignore upper or lower case when searching.

Font

When Font is chosen, the following window will appear:

The fonts, sizes, attributes, and position that you choose here will be applied to the text typed after the change. If you highlight text, the selected text will be changed.

Spell Check

When you choose Spell Check, the spell check program will automatically begin to check the spelling of each word in your letter. If it finds a misspelled word or any word that is not in its dictionary, the following window will appear:

You may choose a word from the list of suggested words and click on Replace or Replace All. The word will be corrected on your letter. If you do not wish to change the word found, click on Ignore or Ignore All.